:: DEFINE | Management Consultancy & Training Provider In UAE, Abu Dhabi,Dubai,Saudi Arabia ::

MANAGING TENDERS, SPECIFICATIONS & CONTRACTS

Location

Dubai, UAE

Date

From Date: 08-Sep-2025
To Date: 12-Sep-2025

Duration

5 days

Language

ENGLISH

Discipline

PROJECT MANAGEMENT & CONTRACT MANAGEMENT

Introduction

This course provides participants with the knowledge and skills necessary to effectively manage the tendering process, develop clear and enforceable specifications, and oversee the successful execution of contracts. It emphasizes best practices in procurement planning, tender preparation, bid evaluation, and contract management in both public and private sector contexts.

Participants will gain practical insights into drafting technical and functional specifications, selecting appropriate tendering methods, evaluating supplier proposals, mitigating risks, and ensuring legal and contractual compliance throughout the procurement lifecycle.

Objective

By the end of the course, participants will be able to:

Understand the full procurement cycle and key decision points in tendering.
Prepare clear, concise, and comprehensive specifications.
Choose the appropriate procurement and tendering method.
Evaluate tenders fairly and transparently.
Understand legal and contractual implications of procurement decisions.
Manage supplier performance and enforce contract terms.
Identify and mitigate contractual risks.
Ensure alignment with internal policies and external regulatory requirements.

Audience

Procurement and contract officers
Engineers and project managers
Finance and legal professionals involved in procurement
Government officials managing public tenders
Private sector buyers and category managers

Content

Day 1: Procurement & Tendering Fundamentals

Procurement lifecycle overview
Types of procurement methods
Public vs. private sector procurement
Legal and regulatory frameworks
Ethics and governance in procurement

Day 2: Specification Development

Role of specifications in procurement
Types of specifications (technical, functional, performance-based)
Writing clear and concise specifications
Common pitfalls and how to avoid them
Stakeholder involvement in specification drafting

Day 3: Tendering Process & Bid Evaluation

Tender document preparation (RFI, RFP, RFQ, ITT)
Setting evaluation criteria and scoring models
Tendering procedures and timelines
Managing bidder queries and clarifications
Bid evaluation and selection process

Day 4: Contract Formation & Management

Types of contracts and key structures
Essential contract terms and clauses
Contract award and execution process
Supplier relationship and performance management
Contract monitoring and reporting

Day 5: Risk Management & Dispute Resolution

Identifying and managing procurement risks
Ensuring compliance and audit readiness
Common contract disputes and causes
Dispute resolution methods
Contract closure and lessons learned

NOTE:

Pre & Post Tests will be conducted.

Case Studies, Group Exercises, Group Discussions, Last Day Review & Assessments will be carried out.

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Certificate

Define Management Consultancy & Training Certificate of course completion will be issued to all attendees.

Methodology

A highly interactive combination of lectures and discussion sessions will be managed to maximize the amount and quality of information and knowledge transfer. The sessions will start by raising the most relevant questions and motivating everybody to find the right answers. You will also be encouraged to raise your own questions and to share in the development of the right answers using your own analysis and experiences. Tests of the multiple-choice type will be made available on a daily basis to examine the effectiveness of delivering the course.

All presentations are made in excellent colorful power point. Very useful Course Materials will be given.

30% Lectures
30% Workshops and work presentation
20% Group Work& Practical Exercises
20% Videos& General Discussions

Course Details